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Freedom of Information

 

 

Freedom of Information Requests

 

Logo 

 

For information on making a freedom of information request, please visit:

https://www.ontario.ca/page/how-make-freedom-information-request#section-5

 https://www.attorneygeneral.jus.gov.on.ca/english/about/foi

 

How do I submit an FOI request under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)?

 

  • Complete the Request for Access to Record application form, or write a letter setting out which "records" you are seeking
  • If you decide to write a letter, make sure to include:
    1. Your full mailing address.
    2. Your telephone number where you can be reached during the day.
    3. The names of the specific files or types of records you would like access to
    4. A photocopy of a piece of identification with your signature on it, such as driver’s license, but only if you are requesting access to your own personal information.
    5. A signed and dated letter of consent if you are acting as an agent for someone else.
  • Pay the $5.00 application fee - cash, or cheque or money order made payable to the "Town of Bancroft" are acceptable.
  • Mail your application form or letter and $5.00 application fee to the Freedom of Information and Privacy Coordinator in the Clerk’s Office, or drop it off in person to the Clerk’s Office.

 

 

 

Do I need to submit an official FOI request if I want to access Town records?

 

  • Not necessarily; the Town will often routinely disclosed records and information to the public.
  • Contact the program you believe has custody or control of the records you are seeking to see if the information can be disclosed informally to you.
  • A formal FOI request may be required when:
    • You are requesting access to records to which a mandatory exemption to disclosure may apply, such records containing another individual’s personal information or confidential information provided by other businesses or government agencies.
    • You are requesting access to records where a discretionary exemption under MFIPPA is applicable, such as records subject to solicitor-client privilege, records relating to law enforcement investigations, etc. 
    • You are requesting access to a voluminous amount of information.

 

 

 

What is the Town's time limit for processing an FOI request?

 

  • 30 calendar days from the day the Town receives both your written request and $5.00 application fee.
  • Where voluminous records are requested an extension of the 30 day limit may be issued and you will be advised accordingly.
  • If a third party notice is required, the 30 day time limit starts from the day the notice is sent to the third party.
  • If consultations are required with persons outside of the Town, a notice of extension to the 30 days may be issued for the amount of time needed for the consultations to take place; you will be advised accordingly.

 

 

 

How must the Town respond to an official FOI request?

 

  • A decision on access must be issued in writing and must contain the following:
    • Whether full, partial or no access is granted, or if no responsive records were located.
    • If access is denied, or where no records are located:
      • The reason for the refusal or a statement setting out that no records were located.
      • The contact information for the person that made the decision on access.
      • The contact information of the Information and Privacy Commissioner/Ontario.

 

 

 

What if another government institution has the records I am seeking?

 

  • The Town will forward your request to the local or provincial institution we feel has the records you are seeking.
  • If the Town has custody of the records you are seeking but the records were created by another government institution or where the other institution has a greater interest in the records, your request and the records will be transferred to the other institution for a decision on access.
  • A request cannot be forwarded or transferred to Federal government institutions;  in this case, your request and application fee will be returned to so that you can submit the request directly to that institution.

 

 

 

Do fees apply to FOI requests?

 

  • Yes.  Since the Regional will incur certain costs for processing an FOI request, Regulation 823 under MFIPPA allows us to charge the following:
    • Application Fee: $5 must be paid when you submit your FOI request (this fee cannot be waived)
    • Manual Record Search: $7.50 per each ¼ hour spent searching (only applicable to general information requests)
    • Record Preparation: $7.50 per each ¼ hour required to prepare records for disclosure (only applicable to general information requests)
    • Photocopies or Computer printouts: 20¢ per page
    • CD-ROMs: $10 for each disk
    • Computer Programming: $15 per each ¼ hour spent developing a program to retrieve information
    • Shipping Costs
    • Any other costs incurred in responding to a request for access to a record

 

 

 

Am I allowed to request a correction of my personal information?

 

  • Yes, if you feel your records contain errors or omissions.
  • You may informally ask for a correction by contacting the staff person that you believe can make the correction you are seeking.
  • To submit a formal correction request, you must first obtain access your records under FOI.
  • Once you have obtained your information, you can write a letter to the Freedom of Information and Privacy Coordinator or you can complete the Request for Correction of Personal Information form, setting out what you would like corrected.
  • No application fee is required.
  • If the Region chooses not to grant your correction request, you are entitled to attach a statement of disagreement to your records.

 

 

Please contact the Town of Bancroft’s Information and Privacy Officer for more information:

Hazel Lambe, CAO/Clerk

This email address is being protected from spambots. You need JavaScript enabled to view it.

613 332 3331 x 208

8 Hastings Heritage Way, Bancroft, Ontario K0L 1CO

 

 

Public Notice: Passing of a Zoning By-Law

 

 

Corporation of the Town of Bancroft

NOTICE OF PASSING OF A ZONING BY-LAW

THE PLANNING ACT, R.S.O. 1990, as amended

SECTION 34 (18)

 

 

 

TAKE NOTICE THAT the Council of the Corporation of the Town of Bancroft passed

By-Law No. 75-2017 on the 10th day of October, 2017 under Section 34 of the Planning Act,

R.S.O. 1990, as amended.

 

PURPOSE AND EFFECT

The subject lands are described as Part of Lots 11 and 12, Concession 11, formerly Dungannon Township,

now Town of Bancroft, County of Hastings.

The purpose of the zoning by-law amendment is to satisfy condition six (6) of provisional consent for File No. B27/17.

The by-law has rezoned the aforementioned lands from the “Rural (RU) Zone” to the “Rural Residential (RUR) Zone”

to recognize the reduction in Lot Area.

The portion of the subject lands zoned “Environmental Protection (EP) Zone” are to remain zoned

“Environmental Protection (EP) Zone”.

 

EFFECT OF PUBLIC INPUT

No public input received. No objections received from the County of Hastings Planning & Development Department.

 

AND TAKE NOTICE THAT an appeal to the Ontario Municipal Board in respect to the by-law may be filed with the Clerk of the

Town of Bancroft not later than 4:00 p.m. on the 1st day of November, 2017.  The Notice of the Appeal must set out the

reasons for the appeal and must be accompanied by the Ontario Municipal Board’s fee of $300.00 in the form of a certified

cheque or money order in this amount made payable to the Minister of Finance.  The Notice of Appeal must be filed using

the “Appellant Form”, a copy of which is available from the Ontario Municipal Board website at www.elto.gov.on.ca.

Only individuals, corporations and public bodies may appeal a by-law to the Ontario Municipal Board.  A Notice of Appeal may

not be filed by an unincorporated association or groups. However, a Notice of Appeal may be filed in the name of an individual

who is a member of the association or the group on its behalf.

No person or public body shall be added as a party to the hearing of the appeal unless, before the by-law was passed, the person

or public body made oral submissions at a public meeting or written submissions to the Council or, in the opinion of the

Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party.

A copy of By-Law No. 75-2017, is attached to this notice.

 

DATED at the Town of Bancroft, Ontario this 12th day October of 2017.

Hazel Lambe, CAO/Clerk

Town of Bancroft

P.O. Box 790

8 Hastings Heritage Way

Bancroft, ON

K0L 1C0

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.               Phone: 613-332-3331             Fax:     613-332-0384

 

For a full copy of the By-Law 75-2017 and Mapping please click on the By-Law below.

By-Law 75-2017

Check out our homepage  or  Find us on Facebook for current day to day information:

 

https://www.facebook.com/Town-of-Bancroft-240590092735268/

 

Public Notice - July 25

 

Public Meeting - Part Lot 5 Con 10 Pt 3

Public Meeting Pt Lt 5 Con 10

Notice of Public Meeting - July 25/17

 

Public Notice - July 25

 Map - July 25

Town of Bancroft

8 Hastings Heritage Way, P.O. Box 790
Bancroft, ON K0L 1C0

Phone: (613) 332-3331
Fax: (613) 332-0384

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